Assistantship Information

Students awarded an assistantship are required to carry at least the minimal course load required of a full-time graduate student at the College and must maintain a satisfactory grade point average of at least a 3.0 at the Graduate School. A student must be admitted as a degree-seeking student in order to be considered for an assistantship. Out-of-state students on assistantships are eligible for an abatement, which are funds that cover a portion of the difference between in-state and out-of-state tuition rates.

The hiring processes for each of the four types of Assistantship are described below:

  • Graduate Assistantships
  • Teaching Assistantships
  • Research Assistantships (Hourly)
  • Research Assistantships (Stipend)

QUESTIONS regarding assistantships, as well as COMPLETED hiring paperwork, should be directed to Robyn Olejniczak.  Please do not contact the Graduate Dean directly for the signature required on assistantship forms.

Required Orientation and Documents

New hires are required to attend the New Student Employee Orientation provided by the Career Center.  New students or those who have not worked at the College before, and their supervisors, will receive an email from a member of Student Employment in the Career Center with instructions, required documents, and next steps for signing up for this orientation.  New student employees cannot begin work until notification of approval is received from the Career Center.

Graduate Assistantships

Graduate Assistantships are general assistantships which provide project and other support either in the students’ program office or in other offices at the College.

In order to hire a Graduate Assistant, complete these two items and forward to Robyn Olejniczak in the Graduate School office for processing.

Please note that the ‘Program Director’ signature line must be signed by the Director of the student’s graduate program, not by the Director or Chair of the department hiring the student.

Graduate Assistants Only: Hiring departments and offices must select a Standard Occupational Code (SOC) for the GAEAF form.

Teaching Assistantships

Teaching Assistantships are teaching positions that place graduate students in an undergraduate class or lab setting.  SACS criteria, which must be met, require that each TA must be under the direct supervision of a faculty member with experience in the teaching discipline, receive regular in-service training, and be evaluated regularly. In addition, graduate teaching assistants who have primary responsibility for teaching a course or lab for credit and/or for assigning final grades for such a course must have earned at least 18 graduate credit hours. TAs will normally not be the “instructor-of-record” for any course or lab. Exceptions must be discussed by the appropriate school dean, the Graduate School, and Academic Affairs.

In order to hire a Teaching Assistant, complete these two items and forward to Robyn Olejniczak in the Graduate School office for processing.

Please note that the ‘Program Director’ signature line must be signed by the Director of the student’s graduate program, not by the Director or Chair of the department hiring the student.

Research Assistantships

Research Assistantships, usually funded under a grant, focus on supporting and engaging in the research of an established College professor or researcher affiliated with the College. Research Assistantships are paid either Hourly, as student employees of the College of Charleston, or with Stipends through Expense Authorizations processed by the Controller’s Office.

The hiring process for each type of Research Assistantship is described below:

Research Assistant (Hourly)

In order to hire a Research Assistant (Hourly), complete these two items and forward to Robyn Olejniczak in the Graduate School office for processing.

It is appropriate to use the Hourly paperwork if the student performs work primarily for the benefit of the professor or researcher.

Please note that the ‘Program Director’ signature line must be signed by the Director of the student’s graduate program, not by the Director or Chair of the department hiring the student.

Research Assistant (Stipend)

In order to award a Research Assistant (Stipend), complete these three items and forward to Robyn Olejniczak in the Graduate School office for processing.

It is appropriate to use the Stipend process if the work is done primarily for the student’s own research, and secondarily for the benefit of the professor or researcher.

Please note that the ‘Program Director’ signature line must be signed by the Director of the student’s graduate program, not by the Director or Chair of the department making the award to the student. An Expense Authorization form must be included with the award paperwork.